Public profile information about the organization is used to display a custom page others can visit to discover how they can get involved with your organization. In addition to the information provided on your organization’s Public Settings page, some information in the General and Membership Information sections of student organization recognition Profile pages may also be displayed publicly.
General | Appearance | Tags | Social Media | Links | QR Codes | Privacy
General
Several options let you design and effectively promote your organization.
Organization Page Location – You can specify how people can find your organization’s information page. Many organizations will choose to use their abbreviation, if it is unique in the system. It can be composed of any combination of lowercase letters, numbers, hyphens, or periods. For example, if you choose ‘abc-123‘, people will be able to find out about your organization by going to https://getinvolved.tamu.edu/org/abc-123
TIP: You can create a QR code for this address and post it on your sandwich board or other marketing materials to make it really easy for others to find out how they can join your organization or attend your events.
Locks – Some of the fields may have a padlock symbol by the field name and will not let you change the value. These values will calculated automatically based on organization characteristics.
Visibility – Recognized student organizations are automatically visible to the public in lists and searches. Some other types of organizations may be able to limit their visibility to only the campus community or just their own members. This field is locked for all recognized student organizations. The setting cannot be changed in StuAct Online. If your student organization becomes unrecognized, it will automatically be hidden from public view.
About this Organization – Describe your organization in a way that will clearly convey what the organization is about and why some others should get involved with it.
TIP: You can use the “Insert media” button to provide a link a promotional video hosted by YouTube, Vimeo, or similar service. The video will appear on your public page.
Appearance
Upload New Images – You can provide up to three images that will be used in different ways to reflect your organization’s brand. Each image type has distinct specifications such as size and aspect ratio. Images will not be accepted if they fail to meet the minimum requirements. If they exceed the maximum requirements, they may not be accepted or they may be automatically cropped or downsized to be satisfy the requirements.
Logo Image – If your organization has a quality logo, upload it here. It will be prominently displayed on your organization’s page. The graphic file must be one of the following types to ensure compatibility with different web browsers: JPG, JPEG, PNG. The resolution must be at least 180×180 resolution, but no more than 1800 pixels wide and 1200 pixels high. The total file size must be less than 512KB.
TIP: Using a PNG file type and suitable graphic software, you can create a graphic that has a transparent background so it can appear to be non-rectangular against the background color of the page on which it appears.
Icon Image – This may be the same or a different version of your organization’s logo. Unlike the Logo Image, the Icon Image will not be used on your organization’s page. Instead, it will be used on other pages that link to your organization’s page, such as on the organization search page. The graphic file must be one of the following types to ensure compatibility with different web browsers: JPG, JPEG, PNG. The resolution must be at least 150×150 resolution, but no more than 500×500. The total file size must be less than 250KB.
TIP: This image will always be masked by a circle, so anything in the outer corners will not be shown. If you want corner areas of the icon to remain visible, add extra space on all sides so the desired detail doesn’t extend into the corner areas that will be hidden by the circular mask.
TIP: This image will always be shown on a white background, so don’t use a PNG file of a white icon on a transparent background.
Header Image – You may use a large photo that reflects your organization to use as a banner on your organization page. The graphic file must be one of the following types to ensure compatibility with different web browsers: JPG, JPEG, PNG. The resolution must be at least 1200×800 resolution, but no more than 2400 pixels wide and 1600 pixels high. The total file size must be less than 1.6MB.
TIP: Choose a photo that has the focal point vertically centered. The photo will usually be cropped on the top and bottom to appropriately fit the space available for different display types (desktop, mobile, etc.). It will be larger on your organization’s primary page and cropped more on secondary pages.
Background Color – Although Aggie Maroon is by default the primary background color for your organization’s public page, you can choose a different color that matches your brand. You can specify a color using the color picker or by entering the color’s hex value. Get Involved will automatically pick either white or dark gray as the text color (whichever has the greatest contrast). The WCAG 2.1 Level AA accessibility standard requires a contrast ratio of at least 4.5:1.
TIP: Click the “Clear” button or the first option in the color swatch to revert back to Aggie Maroon.
Email Address – If you provide a public contact email address, your organization’s page will provide an easy way for visitors to send a message to this address.
Tags
Interest tags are used to categorize your organization and as a recruiting tool to help recommend your organization to prospective members. Your organization can have a maximum of 12 tags.
TIP: Having too few tags may limit the system’s ability to suggest your organization to students.
To add a tag, use the search and/or filter options to find a relevant tag. If you do not have a specific idea in mind to search for, use the filter function to show all tags for a selected category. Then also type a few characters in the search field to further narrow the suggested results.
To remove a tag, click the (“X”) on the right of the existing tag.
Social Media
Links to your organization’s social media pages will show in the footer on all your public pages. You can provide links for Discord, Facebook, GroupMe, Instagram, LinkedIn, Slack, X (formerly Twitter), and YouTube. If you provide only a hashtag reference, it will automatically get converted to the full URL.
If your organization has its own website, you can also provide that web address in this section. If provided, the link will get special placement in the footer on your your public pages.
Links
Offer links on your Get Involved site (similar to Linktree). By offering this service within Get Involved, there is one less service account you need to manage and pass on to successive leadership. You no longer need to send online visitors to an external site to find your resources.
You can create a link by simply specifying a label and complete URL (including “https://” or “mailto:”). Optionally, click the calendar+ icon to also schedule when a link should start and/or stop being listed. You can also control its visibility.
At the top of the Links section of the Public Settings page, there is a button to “View Links Page”. If you have defined any links, this will take you to your organization’s links page where all visible links will be shown. Although there is no limit to the number of links you can add, depending on the amount of other featured content on your organization’s main page, there may be an automatic limit of seven links that can also be displayed on that particular page. If not all links are listed, the last option will be to “View All Links” which will show the Links page with the complete list.
For each link, Get Involved will check if the linked site has a site icon. If so, it will be shown to the left of the link to help as a visual cue for visitors.
QR Codes
Three permanent QR codes are offered on your organization’s Public Settings page to help you know who is interacting with your organization. You can define an optional label and a URL where each code will direct the person scanning the code, such as a social media site or an online form. When the person scans a code, they will be asked to login with their TAMU NetId before being redirected to the linked site. The login process captures their identity so you can download a list of everyone who recently used one of these special codes (within the past four months).
Since these are “permanent” codes, you can post them on sandwich boards and printed materials, without needing to update your materials when you want to change where they link. Changing the URL in Get Involved will immediately redirect people to the new site when an old code is scanned.
If no URL is defined for a QR code, scanning the code will direct the person to your Get Involved site which automatically lists upcoming events, contact information and social media links you have defined in your organization’s Settings page.
Note this does not currently work for visitors who cannot login using a TAMU NetID.
Privacy
Student organizations have the option to share event participation data with Texas A&M for analysis. Enabling this feature allows Student Affairs Planning, Assessment & Research (SAPAR) to retrieve participation data for your organization’s events. This may be used to provide specialized reports for your organization or to contribute to better assessment of student engagement at Texas A&M University.
SAPAR automatically has access to participation data for TAMU departments and university committees that are not recognized student organizations.