Once an event is approved, you can promote it on the Get Involved site. Three settings on the Edit Event page will let you control how it gets promoted.
Visibility
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View the list of your events at https://getinvolved.tamu.edu/admin/events and look at the “Visibility” column. If it is blank, your event has not yet been approved by your advisor and cannot be publicized. If it says “None”, it has been approved and can be publicized. If it has some other value, it is already being publicized.
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Click the “Edit” button to the right of the Visibility setting. This will show the Edit Event page where you can change the Visibility setting.
You can change the Visibility setting on the line below the event title. Several Visibility options exist:
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Public – This will promote your event to anyone who visits the site.
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All Users – This will promote your event to anyone who has logged into the site with their NetID (not visible to the general public).
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Current Org Members – This will only promote your event to anyone who is logged into the site and is on your organization’s membership roster in Get Involved. This may be the best option for internal programs. However, at the moment, very few organizations have their full roster recorded in Get Involved.
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Invited Users Only – This feature is not yet fully implemented, but will eventually let you have a private event that can only be seen by those who have been invited to it.
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None – This will hide your event from everyone except within the admin section for those with permission to manage events.
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Image
Select an appropriate image to accompany the event information.
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Below the Occurrences section of date(s)/time(s) of your event, click the “Select/Upload” button under the “Promotional Image” heading. You can pick an existing image or upload a new one. Note the image requirements that are listed for size and type.
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Although you can use a different image for each event, you can also designate one as the default for new events by clicking the “Set as Event Default” about the “Select” button.
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After selecting an image you will see it appear above the “Select/Upload” button you previously clicked.
TIP: If you don’t have a special image for your event, click the “Global” tab to choose from an existing gallery of A&M-themed images.
Description
Review the “Description Used for Event Promotion” to effectively attract people to your event.
Save
Click the “Save” button at the bottom of the Edit Event page to save your changes to any or all of Visibility, Image, or Description.
Go to the Get Involved home page to see your event being promoted. If it’s not one of the next four upcoming events in the system, click the “View more events” link to see a longer list of future events listed by start date.
Each visible event is also promoted on your organization’s site within Get Involved and has its own page that you can reference in other advertising. If the organization has multiple upcoming events, each event page will also promote some of the other events.