UPDATE (July 2026): The Concessions Permit is replaced by the Sales and Solicitation Permit.
Per University Rule 21.99.09.M0.03, recognized student organizations, departments, colleges, and divisions wishing to solicit donations, or to make sales and/or rentals to an open audience on Texas A&M University property are required to obtain a Sales and Solicitation Permit Form approved by the Department of Student Activities.
Initial submissions must be completed at least five (5) business days prior to the requested activity date to allow time for all required signatures and approvals. The entire permit form must be signed and approved at least one business day prior to the sales or solicitation activity; otherwise, the activity is not permitted. Each organization/department may receive one exemption to this deadline per academic year, should the Sales and Solicitation Administrator have sufficient time to process the request. Finally, sales and solicitation permits are limited to five (5) days per calendar month to provide equal access to all groups. Contact [email protected] or 979.458.4371 with any questions or concerns.
New Permit Request
Sales and Solicitation Permits can be requested by any officer of a recognized student organizations using Get Involved. The “Sales and Solicitation” option can be found on the “Events” admin menu. This option will list any sales and solicitation permits that have been initiated in the past year. The “New Permit Request” button presents the fresh form. A separate form must be submitted for each location, even if the date(s) and time(s) of the activity match other requests.
Approval Process
When a sales and solicitation permit request is submitted, it goes through several stages for full approval. At any point in the review process, the request can be returned for revision. Within your organization’s “Admin” page under Events -> Sales and Solicitation, you can check the status and location of your Sales and Solicitation Permit.
Status: Initiated
When a sales and solicitation permit has been started but not submitted, its status will be listed as “Initiated.” To move the permit forward in the process, open the incomplete form, finish filling it out, and then press “Submit” at the bottom of the page.
Status: Submitted
Once the permit request is submitted, the form will be reviewed by the following areas in this order:
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- Initial Review – The Student Organization Leadership & Development (SOLAD) team will check to make sure your form has all the correct documentation. If anything is missing, the permit request will be sent back to the initiator with comments. The form must be initially submitted five full business days in advance of the event and any initial revisions must be completed within three full business days of the event.
- Chief Student Leader – The Chief Student Leader must review and acknowledge the sales and solicitation permit, even if they were the form’s submitter.
- Advisor – Any of the organization’s advisors can review and acknowledge the sales and solicitation permit form. Only the Primary Advisor will receive email notification for this review; however, anyone listed as an organization advisor can access the review by logging in to Get Involved, clicking “Dashboard” in the upper right corner, selecting “Reviews” on the next page, and then clicking the Sales and Solicitation Link on the following page.
- Building Proctor – The building proctor for the location of the event will need to review and sign off on the permit. Note that building proctors may have specifications for how much advance notice they’ll need in order to sign off on the permit.
- Sales and Solicitation Administrator – The Sales and Solicitation Administrator, a member of the SOLAD team, is the final approval on all Sales and Solicitation Permit Forms. This individual checks to make sure all permissions have been acquired and all appropriate documentation is attached. Forms must reach this phase at least 1 full business day in advance of their events to allow sufficient time for review.
*Once a permit has been approved, it will be emailed to all parties.
Status: Active (approved)
Once approved, the activity is authorized to occur as planned.
Status: Expiring (request was submitted at least 5 months earlier)
Past requests will continue to be viewable for at least one year as a reference in case an organization would like to see what was done the previous year.