Per University Rule 21.99.09.M0.03, recognized student organizations, departments, colleges, and divisions wishing to solicit donations, or to make sales and/or rentals to an open audience on Texas A&M University property are required to obtain a Concessions Permit Form approved by the Department of Student Activities.
Initial submissions must be completed at least five (5) business days prior to the requested activity date to allow time for all required signatures and approvals. The entire permit form must be signed and approved at least one business day prior to the concessions activity; otherwise, the activity is not permitted. Each organization/department may receive one exemption to this deadline per academic year, should the Concessions Administrator have sufficient time to process the request. Finally, concessions permits are limited to five (5) days per calendar month to provide equal access to all groups. Contact [email protected] or 979.458.4371 with any questions or concerns.
New Permit Request
Concessions Permits can be requested by any officer of a recognized student organizations using Get Involved. The “Concessions” option can be found on the “Events” admin menu. This option will list any concession permits that have been initiated in the past year. The “New Permit Request” button presents the fresh form. A separate form must be submitted for each location, even if the date(s) and time(s) of the activity match other requests.
Approval Process
When a concessions permit request is submitted, it goes through several stages for full approval. At any point in the review process, the request can be returned for revision. The Concession Permit list will show its status along with where the request is in the process.
Status: Initiated
Status: Submitted
SOLAD -> Chief Student Leader -> Advisor -> Location Proctor -> Final Review
Status: Active (approved)
Once approved, the activity is authorized to occur as planned.
Status: Expiring (request was submitted at least 5 months earlier)
Past requests will continue to be viewable for at least one year as a reference in case an organization would like to see what was done the previous year.